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Document Importing Services
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We provide both technology and consulting solutions to help you get your existing documents imported into
NetDocuments. In some cases, it is as simple as mirroring your user's PC foldering structure over to
NetDocuments using our PC Workstation Import Utility for large volumes of documents. In other cases, it
requires our NetDocuments staff to work closely with your IT and operations personnel to establish the
technical requirements, programming resources and time frame for the conversion process of the current
location of your existing documents to NetDocuments. We will help you succeed either way.
We have the skills and expertise to manage the largest and most complex projects. We have the experience
in the following types of work:
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Existing DMS applications
We can assist you with converting documents from many different types of client/server document management
systems, including: Interwoven, Hummingbird, Groupwise, FileNet, etc. in some situations we will work with
third-party consultants that will assess your needs and write a specific conversion utility to map the data
from your legacy system and create a source file that the NetDocuments Mass Import Utility can read and
perform its importing process.
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PCs and network drives
Use our software tools to upload documents from an existing folder hierarchy on your user's PCs or
on shared internal network drives.
The ND Auto Import feature is the easiest way for importing a batch of files or recently scanned documents.
It is a folder that NetDocuments automatically places under My Documents. You can drag a set of documents into
the folder and then synchronize an entire batch into your NetDocuments folders.
The NetDocuments PC Folder Import Utility provides an easy-to-use method of importing a directory tree
full of documents. The utility will create a parallel folder structure in NetDocuments so users can be
very familiar in locating their documents.
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The NetDocuments Mass Import Utility automates a mass upload of documents into NetDocuments. When configured,
the Import Utility can also automatically profile imported documents, create destination folders, file documents
in folders, and designate access privileges at the document level. It is typically used for importing large
quantities of documents that have differing profiles and that require document level security. The NetDocuments
Import Utility is available from NetDocuments on a fee basis.
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Paper Documents
Moving paper to a digital file cabinet and folders such as NetDocuments changes the way you can do business
on the Web. While computers and the Web offer quick and convenient creation, collaboration and dissemination
capabilities for documents stored in a digital format, such luxuries are not available with paper documents.
Immediate access to your documents is the promise of NetDocuments.
NetDocuments makes it easy to scan and import your paper documents into your NetDocuments cabinets and Folders:
1) Scan to the ND Auto Import Folder and then synchronize to upload into NetDocuments. This approach allows
you to use your latest scanning software capabilities to scan>OCR>convert to searchable PDF. searchable PDF
files can be full-text-searchable in NetDocuments.
2) From within NetDocuments, select the Add Item option to scan. NetDocuments will take control of your scanner
that is physically attached to the workstation you are on, and automatically import a black & white document as
a TIFF file and a color as JPEG file.
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3) For PaperPort scanning customers, NetDocuments has a buit-in integration with the PaperPort software to drag
the images directly from within their software. For more information go to
PaperPort Online Tour.
4) For Large volumes of documents, we have partnered with document conversion service agencies who specialize
in certain markets such as legal or real estate who can come onsite to perform the scanning work first before
importing to your NetDocuments account.
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